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Tuesday, September 13, 2016

Pursuant to the law the board met in Regular session at 1:00 pm on the 1st floor of the courthouse with Chairman Bill Pohl calling the meeting to order with Commissioner Eric Noll present along with Pat Henderson, County Counselor, and County Clerk Pauline M Lee recorded the minutes.  Commissioner Jeff Schuele was absent from the meeting

Board recited the pledge of Allegiance before the start of the meeting.

Minutes of September 6th were reviewed , Commissioner Noll had on 2nd page 6th paragraph to change the word from has to ask bond holders, after correction, Commissioner Noll made the motion to approve as corrected with Chairman Pohl second and calling for a vote, both voted aye, motion carried, 2-0 with Commissioner Schuele absent.

Committee Reports:  Commissioner Noll stated that he attended the Multi County Health Board meeting last night, new billing system they are doing in house, everything working out okay.  Chairman Pohl said he will be attending a Project Concern board meeting tomorrow to go over budget and salaries.

New Business, Commissioner Noll asked about if it is possible to vote proxy by an absent commissioners, County Counselor said no, but it can be stated in minutes what their wishes were for the proposals.

Seth Howard, Road and Bridge Superintendent appeared and told the board that they had their newest truck have rear end damage, drive shaft went out on it,  estimated cost is $5,744.96, Seth asked board to approve a purchase order in the amount of $6000 to cover any unforeseen expenses,  Commissioner Noll made the motion to approve up to $6000 for the truck #90, Chairman Pohl second and called for a vote, both voted aye, motion carried, 2-0, Commissioner Schuele absent from meeting.

Seth also talked to the board about the proposal on two new trucks from Truck Center Co, Wichita, it is a state contract, it would be on two Freightliners, he told the board once the ones they have on lot sold any new ones would be at a higher cost, price per truck at this time is $158,948,  Chairman Pohl asked Seth to ask the company if they would take trade in option,  Chairman Pohl also asked if they could wait on a decision until next week when Commissioner Schuele would be back.  Seth said they could he would notify the company about trade in and decision next week.

Joe Bowen, Maintenance appeared and presented information on county flags, he received three different quantity prices, 25 flags for $1,294.95 or $51.76 each; 50 flags for $2,349.95 or $46.99 each or 100 flags for $4,029.95 or $40.29 each, Board asked how many years to use up 25 flags, Joe said he lasted ordered in 2014, 13 of the 25 went to elected officials and commissioners that have left the county.  Board thought 25 would be plenty to order at this time, Commissioner Noll made the motion to go with 25 quantity at a cost of $1294.95, Chairman Pohl second and called for a vote, both voted aye, motion carried, 2-0, Commissioner Schuele absent.

Joe also presented to the board proposals that he received from Riverbluff Architects on ADA survey, he thought it was about 5 or 6 years since last one,  Chairman Pohl said he noticed Ambulance building on list, he thought they had it checked,  Wes Lanter, Emergency Management and IT Director said that Roger Denton and fire department check out the building prior.  Had questions concerning doing a survey on Recycling Center since it is not public anymore, Ambulance Facility Atchison County Lake and the County Extension Building. Joe told the board that anything that they come up with county would have to fix.  Cost would be $6,525.00, asked Joe to come back next week when Commissioner Schuele is back to discuss it further.

Chairman Pohl wanted it in the minutes that camera went off and was not noticed until now, it is on again.

Joe had another proposal on the east and north outside doors on the courthouse estimated cost on this proposal was $4,620 to lay out new door configurations on both doors, construction documents, including plans and specifications, bidding purposes, code footprint, submission of construction documents, assistance with bidding up to three meetings.  Commissioner Noll asked if they will give you different options, Joe said he will be talking to them to get it done as cheaply as possible, have to also meet Kansas State Historical guidelines since the courthouse is on the National Historical , Board asked if Joe would come back next week when Commissioner Schuele was back to talk about it more

Board received a copy of letter from KCAMP to Wes Lanter, Emergency Management concerning the risk avoidance grant program and that it met the criteria for the program and the amount of $2000 was approved for the purchase of safety gear for the Emergency Management staff for 2016.

Board received letter from Kansas Department of Revenue, Property Valuation Division on the statistical and procedural compliance review and that Atchison County has met the substantial compliance.

Board approved abatements on personal property.

A Proclamation was presented at the board meeting on Childhood Cancer Awareness Month, Jamie Madison, HR Director asked the commissioners to have the clock tower lite up with the color gold for the Childhood Cancer Awareness month of September.

PROCLAMATION

Childhood Cancer Awareness Month

WHEREAS, children are our greatest treasures, and their health and well-being is a priority; among the most distressing health concerns today is the high incidence of childhood cancer, which claims too many precious and promising young lives; and

WHEREAS, Childhood cancer spares no one, affecting kids from every background; and

WHEREAS, Cancer kills more children than asthma, diabetes, cystic fibrosis, and pediatric AIDS combined; and

WHEREAS, it is estimated that 10,000 children are diagnosed with cancer every year; although rare, pediatric cancer is the leading disease related cause of death among children.

WHEREAS, the causes of childhood cancer are largely unknown, research has led to more successful forms of treatment and improvements in the quality of life for children coping with cancer and its side effects; and a larger number of long-term survivors now look forward to longer life expectancies, but unfortunately, many still face challenges or complications due to cancer; and

WHEREAS, the toll that cancer takes on a child and family is unimaginable, and usually causes delayed development in a young patient?s life, education and growth, while parents cope with high costs, stress and other difficulties associated with caring for their ill child and entire family, often having to travel or relocate to obtain appropriate treatment; and

WHEREAS, throughout this month, we take the opportunity to thank the many dedicated healthcare professionals, organizations and parent advocacy groups that support childhood cancer patients and families by offering advice, encouragement, hope, and financial assistance, and that work tirelessly to lift the spirits of children suffering from cancer;

NOW, THEREFORE, the Atchison County Commissioners, Atchison, Kansas, do hereby proclaim September 2016 as

CHILDHOOD CANCER AWARENESS MONTH

Given under our hand and the Official Seal of the County of Atchison in the State of Kansas, this 13th day of September in the year 2016.

 

Henry W. Pohl, Chairman

Eric Noll, Member

 

Attest: Pauline M. Lee, County Clerk

 

Commissioner Noll  made the motion to approve the Proclamation as presented and to have the Courthouse Clock Tower light for the month of September in the color gold, Chairman Pohl second with Chairman Pohl calling for a vote, both voted aye, motion carried, 2-0, Commissioner Schuele was absent but in an email to County Counselor Pat Henderson stated he was in support of the proclamation.

 

Board reviewed the Neighborhood Revitalization Plan, City of Atchison adopted it at their meeting on Tuesday and the School Board of USD 409 will consider it at their next meeting in September.  Commissioner Noll said he reviewed it earlier and compared it to what the commission had talked about earlier,  Commissioner Noll made the motion to approve the Neighborhood Revitalization Plan as presented to them and to have Chairman Pohl sign in behalf of the county, Chairman Pohl second and called for a vote, both voted aye, motion  carried, 2-0, Commissioner Schuele was absent.

 

Commissioner Noll made a motion to approve the inter local agreement between the city of Atchison and Board of County Commissioners and Unified School District No. 409 authorizing a program for neighborhood revitalization. And to have Chairman Pohl sign the inter local agreement in behalf of the county, Chairman Pohl second and called for a vote, both voted aye, motion carried, 2-0, Commissioner Schuele was absent.

 

County Counselor Pat Henderson said that Commissioner Schuele in an email stated his support of the Neighborhood Revitalization plan.

 

Commissioner Noll made a motion to go into executive session for forty five minutes and to come out at 2:55 pm on attorney client privilege and to have Pat Henderson, County Counselor and Wes Lanter, Emergency Management and IT Director and Jamie Madison, HR Director present.  Chairman Pohl second and called for a vote, both voted aye, motion carried. 2-0.

 

Commissioner Noll made a motion to come out of executive session at 2:57 pm into open meeting, Chairman Pohl second and called for a vote, both voted aye, motion carried, 2-0, no decision made.

 

Wes Lanter, Emergency Management and IT Director appeared with a request to pay Key Finance the 4th payment on the phone system in the amount of $35,557.74,  Board approved the request.

 

Wes also told the board that they received their plus program score card, and they received 9 out of 10 points for Workmen?s comp,  and also they had their building safety inspection and everything looked good have a few things that needed attention but everything is fixed now.

 

Bills for the week have been approved

 

Pat told the board that the corpse that floated down the river, no one has claimed so the county will be responsible for the cremation of the body in the amount of $325.00.

 

Commissioner Noll made the motion to adjourn at 3:07 pm with Chairman Pohl second and called for a vote, both voted aye, motion carried, 2-0, Commissioner Schuele was not present.

 

Attest: Pauline M. Lee, County Clerk